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General Information
Please read all of the following important information regarding the Engineering Employment Expo 2010 job fair at the University of Illinois at Urbana-Champaign. It is each company’s responsibility to follow the guidelines as stated below. It is recommended that you print these guidelines as a quick reference.
The contents of this packet are arranged as follows:
I. Contact Information
II. Important Dates
III. Equipment Provided
IV. Daily Itinerary
V. Table Assignments
VI. Luncheon
VII. Interview Rooms
VIII. Booklet Ads
IX. Company Info Sessions
X. Shipping Information
XI. Parking
XII. Transportation
XIII. Lodging
XIV. Cancellations
XV. Billing
XVI. Alumni Reception
All questions concerning the Engineering Employment Expo should be directed to Mike Alvarez (contact information listed below). The Spring and Fall Engineering Employment Expo are both student-run events; therefore the Expo director will not be available at all hours of the work day (due to classes). Please excuse this inconvenience but understand that your questions and concerns will be answered promptly. (Note: E-mail is the most reliable contact method and will result in the quickest response)
Expo Director 2010: Mike Alvarez
Cell Phone: (217) 714-0934
Secondary Phone: (217) 333-3528
Fax: (217) 244-4974
E-mail: expo@ec.uiuc.edu
|
December 21st, 2009 |
Last day to register and appear in the Spring Expo 2010 booklet |
|
December 28th, 2009 |
Company ad for the student booklet due |
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December 11th, 2009 |
Recommended deadline to make hotel reservations |
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December 14th, 2009 |
Last day to cancel with refund |
|
January 22nd, 2010 |
Registration fee due: companies who have not paid by this date will incur a $100 penalty and may lose their reservation |
| January 27th to February 3rd, 2010 | Packages must arrive during these dates |
|
February 4th, 2010 |
Engineering Employment Expo Spring 2010 |
|
February 4th-5th, 2009 |
Interview rooms available |
Each company receives the following:
6'x3' table(s) and 2 chairs per table as well as an electrical outlet at each table. Wireless Internet at the job fair is available for a fee of $10/day.
NOTE: No wireless internet or computing equipment will be provided by the Expo Committee
|
7:30 am - 9:00 am** |
Registration and Set-up |
Illini Rooms A, B, & C |
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9:00 am |
EXPO opens to students |
Illini Rooms A, B, & C |
|
11:00 am - 1:30 pm |
Lunch |
Illini Union |
|
4:00 pm |
EXPO ends |
Illini Rooms A, B, & C |
**Company representatives are asked to arrive at least one hour prior to the event on the day of the fair for registration and set up. Registration will be held at the entrance of the Illini Union Rooms A, B, and C in the Illini Union. The Illini Union is centrally located on Green St. Please refer to the Transportation Information section for more explicit details.
Tables will be assigned starting with the tables closest to the entrance of the fair and in the order that companies register for the fair after which the table layout will be analyzed by the Expo committee to reduce congestion. When company representatives arrive at the fair they will be informed of their table assignment.
Lunch will be provided for all company representatives between 11 A.M. and 1:30 P.M. Any committee members and volunteers can answer questions pertaining to lunch during the fair.
Note:The fair will remain open to students throughout the lunch period.
A very limited amount of space is provided by the Engineering Employment Expo Committee during the week of Expo and therefore requests will be met to the best of our ability. Interview room assignments will be announced two weeks prior to the fair by e-mail.
Please contact Nada Gohar (ngohar3@illinois.edu) for further inquiries.
Each year the EXPO committee publishes a booklet prior to the event to inform students of the opportunities that will be available to them at EXPO. We invite each company to include a quarter-page ad (4”x5”) in our student booklet at no additional cost. A description of each company will also be included in the student booklet. These descriptions were filled out at the time of registration and will not be edited by the Expo Committee. You may edit your Company Description in your profile. Half-page and full-page ads can be purchased at an additional cost. See table below for pricing information. Ads are due by January 15th, 2010.
IMPORTANT - These steps must be taken:
- Ad submissions should be e-mailed to the Publications Coordinator, Rachel Dyke (rdyke2@illinois.edu). Any questions or concerns should be directed towards Rachel.
- Ad submission e-mails must clearly specify "UIUC Engineering Expo
2009", and include company name and size of ad desired.
- Technical questions can be addressed to Rachel Dyke rdyke2@illinois.edu.
- Digital files should be submitted for all ads. Files can be formatted as PDF (preferred), GIF, JPEG, or TIFF.
- Digital files should be high-resolution (at least 300 dpi).
- Ad dimensions are given as width by height. For example, a quarter
page ad is 4" wide and 5" high. - Advertisement submissions must clearly include company name and size of ad desired.
|
Ad Size |
Cost |
|
Quarter-page (4"x 5") |
Free |
|
Half-page (8"x 5") |
$100.00 |
|
Full-page (8"x 10") |
$200.00 |
|
Full Color Inside Front Cover* |
$500.00 |
|
Full color Inside Back Cover* |
$300.00 |
The dimensions above are given in horizontal length versus vertical length.
Ads will not be accepted if:
- They do not conform to the specified dimensions and specified types.
- They are not received by the specified deadline.
- Website/contact information
- Opportunities your company offers
- Pictures of projects
- Description of your company
For questions regarding ads, please contact: Rachel Dyke at rdyke2@illinois.edu
IX. Company Information Sessions
If your company would like to hold an info session any evening of Expo, please contact George Koutsostamatis (koutsos1@illinois.edu). Info sessions will be limited to the first companies that sign up.
To make the handling of company packages and displays most convenient for the company representatives, the Expo committee has arranged to allow for independent shipping of packages. The following directions on how to ship your packages will aid our shipping/receiving center in handling packages.Please ship your packages so that they arrive within our shipping window of January 27 to February 3. The EXPO committee cannot guarantee the timely arrival of your packages if they are not received during this window and is not responsible for packages that are lost or stolen.
PLEASE MAKE SURE YOU USE THE LABELS WE PROVIDED AS PART OF REGISTRATION FOR YOUR PACKAGES. It is important that you print out and attach a label to each package you are shipping. This will insure that all of your packages make it to your table in a timely manner.
Mail all packages to:
c/o Engineering Employment EXPO
For: Company Name
1401 W. Green Street
Urbana, IL 61801
Federal Express will be picking up packages directly from the Illini Union upon the conclusion of the fair. Bring your packaged items to be shipped to the registration desk at the end of the day. Each individual company is responsible for labeling their own packages. Labels will be provided. If you intend to use a carrier other than FedEx, your representatives are responsible for arranging for the pickup as well as taking care of any other details.
EXPO parking will be on Mathews street which is directly East of the Union. Please pull up to the Illini Union circle drive to obtain a parking pass. Cars without passes may be towed.
Once you obtain a pass, parking is available at parking spots that are bagged with "EXPO" logo inserts. Cars parked at spots marked “No Parking” or reserved for other events or companies will be towed at the owner’s expense.
Note that there will be no permanent parking available at the Illini Union.
See below for directions to the Illini Union.
XII. Transportation Information
By Car:- From the North/South: Take I-57 to I-74 East and exit Lincoln Avenue south
- From the East/West: Take I-74 and exit Lincoln Avenue south
To Illini Union:
- Take Lincoln Avenue to Green Street and take a right.
- The Union is located on the left-hand side with a circle drive. Please pull up and look for Expo signs/representatives for parking directions.
- A-1 Limousine Service (217) 352-3121
- Yellow Cab Company (217) 355-3553
By Air:
Willard Airport, located five miles south of campus, just off U.S. 45 is the closest airport to Champaign-Urbana.
Phone: (217) 244-8600
By Rail:
Amtrak station location is on 45 East University Avenue
Phone: (217) 352-5905
The individual representatives must make all overnight arrangements. Please reserve accommodations as soon as you register for the fair. Below is a listing of common hotels in the area. However, this list is not all-inclusive.
| Illini Union 1401 W. Green Street Urbana (217) 333-3030 |
Hawthorn Suites 101 Trade Centre Drive Champaign (217) 398-3400 |
| Courtyard by Marriott 1811 Moreland Boulevard Champaign (217) 355-0411 (877) MARRIOTT |
Holiday Inn 1001 Killarney Street Urbana (217) 328-7900 (800) 465-4329 |
| Eastland Suites 1907 N. Cunningham Avenue Urbana (217) 367-8331 (800) 253-8331 |
Drury Inn 905 W Anthony Drive Champaign (217) 398-0030 (800) DRURYINN |
| Travel Lodge 409 W. University Avenue Urbana (217) 328-3521 (800) 255-3050 |
Country Inn & Suites 602 W. Marketview Drive Urbana (217) 355-6666 (888) 201-1746 |
| Ramada 902 Killarney Steet Urbana (217) 328-4400 (800) 272-6232 |
Hampton Inn 1200 W. University Avenue Urbana (217) 337-1100 (800) 426-7866 |
Please be aware that the latest possible date to notify us of cancellation is December 14th. If we are notified after this date, payment will not be refunded.
A check written to the 'Engineering Employment EXPO' is the only accepted method of payment. We cannot accept credit cards or electronic fund transfers at this time. EXPO's Tax ID # or W-9 will be furnished upon request to registered companies only. All checks should be sent to the following address:
Engineering Employment EXPO
103C Engineering Hall, MC272
1308 W. Green St.
Urbana, IL 61801
You can contact Kaitlin Clapper (clapper3@illinois.edu) for more information.
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